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Recreation Division
301 N San Carlos Drive
Walnut Creek, CA 94598
925-943-5858
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City of Walnut Creek
City Hall
1666 No. Main Street
Walnut Creek, CA 94596
(925) 943-5899 |
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FAQ for the Recreation Division Website
Frequently Asked Questions
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1. How much does it cost to rent the Lakeside Room for a party, wedding reception on a Saturday or Sunday?
2.
How long can we stay?
3.
What is the maximum number of guests we can have?
4.
How many banquet tables do you have? How many chairs?
5.
How many round tables do you have? How long are they?
6.
Can we bring in extra tables and chairs?
7.
How long are the tables?
8.
Can you mix the oblong tables with the round tables?
9.
How many can sit at each table?
10.
Can you help us fill out our floor plan?
11.
When can I see the room?
12.
Can we have candles?
13. Can we
use floating candles?
14.
In your brochure its says we cannot use rice, birdseed, confetti, glitter or rose petals. What do you recommend instead?
15.
Do you provide tablecloths and place settings?
16.
Can you recommend any caterers and rental facilities in the area?
17.
Where are the restrooms?
18.
Are those the only restrooms you have?
19.
Where are the dumpsters?
20.
Can we bring in items ahead of time?
21.
When is the final payment due?
22.
Can I pay part of my fees now, and make payments anytime?
23. It says in your brochure that you take reservations only Monday - Thursday, 9:00 AM to 12:00 PM. Can I come in and make a payment anytime during the day?
24.
What type of payment do you accept?
25.
Who do I make the check out to?
26.
What type of alcohol may we serve?
27.
How much time should be allowed for setup and cleanup?
28.
We would like to start our event as soon as possible. How can we hurry up the set of tables and chairs?
29.
Does the fireplace provide heat?
30. Will there be enough ice?
31.
Where are the plugs for electricity located?
32.
Do I need to bring cleaning equipment and supplies? What are my responsibilities?
33.
What kind of decorations can we have?
34.
What types of equipment do you have?
35.
Could you use the PA system to amplify music?
36.
Can you recommend a DJ, photographer, or caterer?
1. How much does it cost to rent the Lakeside Room for a party, wedding reception on a Saturday or Sunday?
The room rents for $140 per hour with a 2-hour minimum rental period. Please contact the Recreation Division office for the most up-to-date information.
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2. How long can we stay?
The maximum rental period is 10 hours. On Friday and Saturday nights the latest you can stay is 1:00 a.m. On Sunday, the latest is 12:00 p.m.
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3. What is the maximum number of guests we can have?
The maximum room capacity is 200 people, including any event staff.
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4. How many banquet tables do you have? How long are they?
30 banquet tables measuring 72" x 30" Sample floor plans are available showing seating arrangements for 100 or 150 people.
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5. How many round tables do you have? What sizes are the round tables?
15 round tables. The tables are 72" (6 feet) in diameter and seat 8 to 10 guests each. Sample floor plans are available showing seating for 100 or 150 people.
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6. How many chairs do you have?
225. All though there are 25 extra chairs, the room capacity is still only 200.
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7. Can we bring in extra tables and chairs?
No. If you brought in more tables and chairs, you would likely be exceeding the maximum number of people allowed in the room. However, you may bring in rented tables and chairs if you want to use them in lieu of the equipment we offer.
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8. Can you mix the oblong tables with the round tables?
Yes, but by mixing them you may not be able to accommodate 200 people.
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9. How many can sit at each table?
The oblong table sits 6-8 people comfortably. The round table sits 10 comfortably.
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10. Can you help us fill out our floor plan?
We can provide assistance, but you will know beste what your needs are for your event. There are also floor plan samples in your packet for guidance and inspiration. You can either go with one of the sample plans, or rearrange the tables to suit your needs.
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11. When can I see the room?
The room is available for full viewing when it is not being used for a class or activity during normal business hours (Monday through Friday, 8 am to 5 pm). Please call us before coming out, so that we may check the schedule.
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12. Can we have candles?
Yes, but they must have a glass chimney around them.
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13. Can we use floating candles?
Yes, if they are in glass bowls that are tall enough so that the wind will not catch the flames.
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14. In your brochure its says we cannot use rice, birdseed, confetti, glitter, or rose petals.. What do you recommend instead?
At some weddings the guests blow bubbles.
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15. Do you provide tablecloths and place settings?
No, you will need to provide your own.
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16. Can you recommend any caterers and rental facilities in the area?
We do not endorse or recommend caterers, but we do have a resource list available for your convenience.
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17. Where are the restrooms?
Right around the corner from the registration counter.
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18. Are those the only restrooms you have?
Yes.
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19. Where are the dumpsters?
In the breeze way between the buildings.
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20. Can we bring in items ahead of time?
No, you will not have access to the building until the time recorded on your contract.
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21. When is the final payment due?
All fees are due 60 days in advance of your event.
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22. Can I pay part of my fees, and make further payments anytime?
Yes, as long as all fees are paid within 60 days prior to your event.
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23. It says in your brochure that you take reservations only Monday - Thursday, 9:00 AM to 12:00 PM. Can I come in and make a payment anytime during the day?
Yes. The time period is only for making reservations.
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24. What type of payment do you accept?
Visa, MasterCard, check, cash or money order.
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25. Who do I make the check out to?
City of Walnut Creek
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26. What type of alcohol may we serve?
Beer, wine and champagne only.
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27. How much time should be allowed for setup and cleanup?
Your setup time will depend mostly on your event plans, but we recommend a minimum of one hour. You will need to allow an hour before your event ends for cleanup. All clean up must be completed by the end of your booking time. If you stave over the allotted time, you will be charged an overtime fee in addition to rentals fees for an additional hour.
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28. We would like to start our event as soon as possible. How can we hurry up the set of tables and chairs?
We setup the tables and chairs for you based on the floor plan you provide. Our Building Attendants complete the setup in advance, so everything is ready at the start of your rental.
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29. Does the fireplace provide heat?
No. It is only for atmosphere.
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30. Will there be enough ice?
The ice machine is included in your rental and should provide more than enough ice. If you are concerned, you can always bring some in, but be aware that there is not a freezer available.
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31. Where are the plugs for electricity located?
There are wall outlets throughout the room. You will see them on your walk-through, but if you have any specific electrical questions or needs, we're happy to help.
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32. Do I need to bring cleaning equipment and supplies? What are my responsibilities?
We have brooms and a mop, but you will need to bring paper towels, dish soap, and surface or glass cleaner (Windex). You will not be required to mop the floors, unless there is a spill during your event. If a spill occurs on the floor during your event, let the building attendants know and they will provide you with a mop. Start clean up at least an hour before your event ends. If you go over your booking time, you will be charged for an additional hour plus an overtime fee. It will be your responsibility to clear and clean off the tables, chairs and kitchen surfaces. It is also your responsibility to bag up your own garbage. The building attendant will provide you with garbage bags and show you where the dumpster is located.
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33. What kind of decorations can we have?
We suggest flowers, balloons and candles. Your decorations must be of flame retardant material. The use of nails, tacks, staples is prohibited. Masking tape may be used except on varnished surfaces.
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34. What types of equipment do you have?
You will be provided with an equipment list, at the time you receive your contract.
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35. Could you use the PA system to amplify music?
No. The microphone and speakers are only good for speaking. If you want music, you will have to bring in your own stereo system and extension cords or contract with a DJ service. We ask that you please use builder's commercial masking tape to cover the cords.
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36. Can you recommend a DJ, photographer, or caterer?
We have a resource list for your convenience, but we do not endorse or recommend specific vendors. We do not have any restrictions on the vendors you select, but they will need to have or acquire a City of Walnut Creek business license. If you would like to search for local caterers, DJs and photographers over the Internet, you may want to try www.HereComesTheGuide.com.
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We hope you
enjoy visiting our website. We're always looking for ways to
improve, so feel free to email suggestions to:
recreation@walnut-creek.org
Together the Arts, Recreation, and Community Services
Department creates a better community through Services that
strengthen heart, mind and body. |
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